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Spring 2023 Commencement
Congratulations to our Spring 2023 Graduates!  


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FACULTY AND PROGRAM PARTICIPANTS

Commencement participants will be provided with masks. Masks are not required.

All faculty and program participants are required to comply with a security check. If a faculty member or program participant leaves the holding area, he or she must go through security a second time.

All faculty will check-in at the Academic Affairs holding table near Gate 6.

Program participants and platform guests will assemble in the Tommy May Field House.

SHOES

The seating for graduates, faculty, and program participants is on the football field turf. The physical distancing of the graduates necessitates a much longer walk to the stage. All graduates, faculty, and program participants are asked to wear flats. Attendees must wear shoes with a flat surface (i.e. flats, wedge); heels are not permitted on the turf. If you arrive in high heels, you will not be permitted on the field.



 


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GRADUATES 

All students are expected to demonstrate appropriate behavior consistent with UAPB's Code of Conduct and dress code for official events.


COMMENCEMENT REHEARSAL
Commencement rehearsal is scheduled for 2:00 p.m. – 4:00 p.m. on Friday, May 5, 2023 at Simmons Bank Field. Only event participants may attend the rehearsal (graduates, faculty marshals, etc.).


CHECK-IN FOR COMMENCEMENT
All graduates will check-in at the Academic Records holding table near Gate 6.

CAP AND GOWN INFORMATION
All candidates are required to wear appropriate academic regalia and will be provided with a mask.
Where: Follett Campus Bookstore
When: Tuesday, May 2, 2023

  • Last Name: A - J 9:30 a.m. to 12:30 p.m.
  • - - RESTOCK BREAK - -
  • Last Name: K- Z 1:30 p.m. to 4:30 p.m.



ACCOMMODATIONS FOR GRADUATES WITH ACCESSIBLE SERVICES REQUESTS

If you are a graduate and need accessible services for the graduation ceremony, please contact the Office of Academic Affairs at (870) 575-8471 or email academicaffairs@uapb.edu by May 1, 2023 to request accommodations.

SHOES
The seating for graduates, faculty and program participants is on the football field turf. The football field dictates a much longer walk to the stage. All graduates, faculty, and program participants are asked to wear comfortable shoes. Attendees must wear shoes with a flat surface (i.e., flats, wedge); heels are not permitted on the turf. If you arrive in high heels, you will not be permitted on the field.

WHEN WILL I RECEIVE MY DIPLOMA?
Diplomas will be mailed to graduates in the weeks following Commencement. Diplomas will not be available for pick-up on site.  Students will verify their mailing address during regalia pickup.

Graduates needing immediate degree completion documentation can request an official transcript or request a complimentary Education Verification Letter (EVL) that provides confirmation of degree completion and the conferral date. To request an EVL, email registrar@uapb.edu.



 

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GUESTS 

SEATING
Seating is first come, first serve with the exception of designated areas. 

MASKS
All attendees are encouraged to wear a mask or face covering, but masks are not required.  

PARKING
Free parking as available in any unrestricted parking lot on campus.


ADA ACCOMMODATION: SEATING AND PARKING
ADA Parking and Seating are available on a first come, first serve basis. Early arrival is encouraged. The Accessible Services section is reserved for guests needing accessible seating and one additional guest.  Contact Public Safety at 870-575-8102 if you have questions.  Guests who need to be seated in a wheelchair during the ceremony should bring a wheelchair, as wheelchairs will not be provided for use throughout the ceremony.


WHERE IS ADA SEATING LOCATED? 
Simmons Bank Field- All of the ADA seating for our guests is in Row five (5) of Sections of BB, CC, DD, EE, FF, GG, HH, UU, TT, VV and WW. We are unable to accommodate any guests on the field.

Guests who cannot attend graduation in person can watch the Commencement via livestream on the UAPB YouTube page.




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Safety and Security Information

CLEAR BAG POLICY 
Please note the following safety procedures.  Guests should allow extra time for entry as every bag allowed into the venue will be checked. Metal detectors will be located at the main entrance. Before screening, guests will empty their pockets of cell phones, keys, and metal objects.  


The University’s Clear Bag Policy will be enforced as follows: 

Backpacks, fanny packs, and large purses (larger than 10” by 10”) are prohibited. The following bags will be permitted into the arena but will be inspected at bag check locations prior to entry: any clear plastic, vinyl or PVC bag no larger than 12″x 6″x12″, and any clear plastic freezer bag 1 gallon or smaller. Small purses or clutch bags no larger than 5.5 x 8.5″ (approximately the size of a hand) with or without a handle or strap can be taken into the arena in addition to one of the clear plastic bags (exceptions may be granted for medically necessary items after proper inspection).


PERMITTED ITEMS
  • Clear plastic bags (1 per person) no larger than 12" x 6" x 12"
  • One-gallon clear plastic freezer bags (1 per person)
  • Non-transparent clutch purses or wallets no larger than 4.5" x 6.5" (1 per person)
  • Bags necessary for approved medical equipment 
*No other bags or purses, including diaper bags, are permitted and the limit on bags is one per person. Approved family care items (diapers, formula, etc.) must be in a clear plastic bag.


PROHIBITED ITEMS

Prohibited items must be returned to the owner’s car or discarded, and any unlawful items are subject to confiscation. The following items are prohibited:
  • Alcoholic beverages (in all forms)
  • Animals (except service animals)
  • Baby seats
  • Baby strollers
  • Backpacks or any large bags*
  • Balloons
  • Balls or any object that can be used as a projectile
  • Banners
  • Cigarettes, Chewing tobacco ore-cigarettes
  • Confetti
  • Coolers or containers
  • Explosives
  • Folding chairs or stools
  • Food and beverages*
  • Glitter
  • Ice chests
  • Laser pointers
  • Noisemakers of any type (i.e., bells, horns, whistles, etc.)
  • Personal heaters
  • Pets (except for service animals used by disabled guests)
  • Selfie sticks, bi pods, monopods, etc.
  • Signs
  • Stadium seats with armrests and/or over 16-inches wide
  • Streamers
  • Toilet Tissue
  • Umbrellas
  • Weapons (i.e., knives, guns)
INCLEMENT WEATHER PLAN


This is an outdoor venue. In the event of a pop-up shower, the commencement ceremony will continue. Attendees should be aware of the weather and plan accordingly for extreme heat and/or rain. Guests are encouraged to bring a poncho. Umbrellas are not permitted.

Arrangements have been made to move the exercises to the UAPB H.O. Clemmons (HPER) Arena if inclement weather is in the forecast. Arrangements are as follows:
9:00 a.m. 
  • School of Agriculture, Fisheries, and Human Sciences
  • School of Arts and Sciences
  • School of Business and Management
  • School of Education
  • University College
1:00 PM
  • School of Arts and Sciences

The decision to move the Commencement to the UAPB H.O. Clemmons (HPER) Arena will be made on Wednesday, May 3rd and announced thereafter. However, we cannot plan for all instances of rain. Should we experience severe weather during the ceremony – including thunderstorms with lightning, high winds, heavy or prolonged rain, or risk of tornadoes as forecasted by the National Weather Service – instructions will be given to guests on how and where to seek shelter via the live PA announcement and the RAVE Alert System.


ADA SEATING
ADA seating will be available in a designated area on the arena floor. Guests who cannot attend graduation in person can watch the Commencement via livestream on the UAPBTV  YouTube and Facebook pages.


COMMENCEMENT REHEARSAL
In the event of inclement weather, Commencement rehearsal is scheduled for 2:00 p.m. on Friday, May 5th at the UAPB H.O. Clemmons (HPER) Arena.

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