The UAPB database contains sensitive student and faculty information. This database has been established to provide administrators and managers with historical and current data for informational and comparative purposes. The security and confidentiality of this official campus data is essential. All approved users who have access to student and/or employee information will follow these policies:
l All UAPB employees shall strictly adhere to applicable federal and state laws regarding the privacy of information contained in the database with regard to the records of students and employees.
l No employee may permit unauthorized use of any information maintained, stored, controlled or processed by the UAPB campus database.
l The content of employee or student information shall not be divulged to any person except in accordance with campus policies and procedures.
l Violation of campus policies regarding the security and confidentiality of employee and student data may lead to reprimand, suspension or dismissal.
A database task team was organized and include: Vice Chancellors, Associate Vice Chancellor for Planning and Institutional Research, Director of Technical Services, Director of University Development, Registrar, Director of Recruitment, Personnel Director, and Director of Institutional Research.
Location of Database:
The database is housed in shared folder (s) on the UAPB Director of Institutional Research’s network drive and is available ONLY to approved P3 Database users.
Maintenance of Data:
The database will house information from each administrative area, i.e., Chancellor, Academic Affairs, Finance, Student Affairs, Development and Research. Each division's routine planning elements will be used by the executive administrator who has sole responsibility for assigning a person(s) to input, update, maintain and manage the data from their respective area. For example, the personnel data is the responsibility of the assigned employee(s) from the Finance Division; the official data reported to the Arkansas Department of Higher Education (ADHE) for student, faculty, course, registration, and graduation is the responsibility of the Office of Planning and Institutional Research.
Establishing Users of the Database:
Each divisional executive administrator has the responsibility of assigning users of the database. An approved list bearing the signature of the executive administrator should be submitted to the Office of Planning and Institutional Research.
Access to Database:
Approved users will have access to the shared database with read/execute privileges. Users will have privy to download data to excel or other software packages to customize reports to their specifications. This data is the official information for the University and must not be changed by the users. Reports generated from data in the P3 Database must indicate the source, i.e., P3 Database:users initials:date.